Site Selection

Site Analysis and Selection

  • Hotel Availability Listing
  • Floor plans & capacity charts
  • Site Matrix
  • Site Itinerary
  • Site Selection
  • POC with venue
  • Contract Negotiation Sponsorships

For a corporate or group meeting or an incentive travel trip with the “Classic Difference”, CMI will arrange for your organization to travel to some of the very finest destinations and venues anywhere - locally and throughout the world.

We can advise you as to the best cities or resort areas for your event. We can provide you with personal insight regarding transportation, activities and accommodations. We can also handle on site management prior to and during the conference, meeting or event.

Whether planning meetings is a large part of your job description or you’ve never before taken on the responsibility, we’re here to help.

Choosing just the right venue can be tedious but critical to the success of your meeting or event.

Hotel Availability Listing- HAL- We will provide an initial listing of hotel information to you within after our initial contact. This detailed listing has available options in your area of interest - including website, rates and concessions and any other special "hot button" areas of interest from the properties. From this HAL, we typically narrow the choices. We then obtain full sales kits for you for your top choices.

Site Matrix- Sympose will provide a detailed Site Matrix with specific information for each property. You will then make your final decision based on our recommendations.

Site Itinerary- Once you have decided which properties you would like to visit, Sympose will arrange all details pertaining to the site visits. We will coordinate transportation, site inspection times with the hotel sales managers and provide each hotel with an accurate detailed outline of your program so that all concerns are addressed at this visit.

We provide you with a detailed itinerary with the site inspection dates and times, confirmation numbers, emergency phone numbers, directions and of course a cell phone number to reach Sympose for anything you may need while you are on your site visit.

We can also accompany you on your site visit. Knowing just what to look for and what questions to ask sales managers can be very helpful. Some of our clients prefer that we conduct the site visits for them.

Site Selection – Sympose's Site Matrix pinpoints the potential hotels and facilities that fulfill your needs and summarizes all critical criteria in an easy to read matrix. Every detail you need to make an informed decision is included, resulting in the selection of the venue perfectly suited for your meeting and your budget.

Contract Negotiation – Sympose will negotiate the best possible prices, terms and conditions on hotel contracts, Group rates, complimentary allotments, airlines, rental cars, etc..

Sponsorships- You may be able to defray some of your costs by developing sponsorship programs. We will assist in developing them, contracting with them and making all the necessary arrangements.

Learn more about other areas of our meeting planning services.

Sympose lets you custom select the services you need. Select from meeting registration with badge printing, site section, meeting management, event management, or financial management.

We plan and implement highly successful meetings and conferences around the globe. With a strong background in the hospitality industry, our meeting planners will negotiate the very best rates, organize the room logistics, plan meals and entertainment, develop creative incentive programs, and handle registration for you event. Let us take care of the logistics for your conference. In selecting Sympose, you have chosen the best.